STATUS OF STUDENT

• A student admitted to any program in GC University Lahore shall be a full time student, enrolled for on-campus studies.

• No student shall get admission in another course of study in this University or any other Institution during his/her enrollment as a student of any program of GC University Lahore.

• No student shall accept any employment or work in any organization (private or public) during his/her enrollment as a bonafide student of this University. However this condition shall not apply to the students admitted in self-supporting / evening programs. Such students shall have to submit a “No Objection Certificate” from their employer.

INDISCIPLINE IN EXAMINATIONS

Any candidate who:

1. submits forged or fake documents in connection with the examination.

2. commits impersonation in the examination.

3. copies from any paper, book or notes.

4. mutilates the Answer Book.

5. possesses any kind of material, which may be helpful to him/her in the examination.

6. does any thing, which s/he should not do morally or legally in connection with the examination and which may be helpful to him/her in the examination.

7. refuses to obey the examination staff or refuses to follow the instructions issued by the University in connection with the examination.

8. misbehaves or creates any kind of disturbance in or around the examination centre.

9. uses abusive or obscene language in an Answer Script.

10. possesses any kind of weapon in or around examination centre.

11. His /Her case shall be referred to the Unfair Means Cases Committee, which after due investigation, if found guilty, shall take any of the following disciplinary action keeping in view the nature and intensity of offence.

    1. Cancellation of Paper.

    2. Suspension from Program for one semester.

    3. Fine of Rs. 5000/-.

    4. Expulsion forever from the University.

PLAGIARISM

The act of using some one else’s original ideas or work and then submitting it in his/her own name without acknowledging the source is strictly prohibited. Such cases shall be classified as Plagiarised. In case any student is found guilty of Plagiarism in any form, his/her case shall be referred to the Dean of respective discipline by the Chairperson of the Department. The Dean after due investigation, if found sufficient evidence against the student, shall forfeit the work of the candidate and ask the Registrar for the cancellation of his/her admission under intimation to the Vice Chancellor. No appeal shall be entertained in such cases.

GRADING SYSTEM

• Final grade in each course shall be awarded, by the department keeping in view the class size, to the students on the basis of marks obtained by the students and his/her relative position in the class in the respective course. These grades then translated into Grade Points (GP). For determining a student’s position at the end of every semester, the Grade Point Average (GPA) system shall be used.

• The result of Theory Paper shall be calculated on Relative Scale and the result of Project/ Dissertation/ Internship Report/ Practical shall be calculated on Absolute Scale.

GRADING FORMULA

GRADE POINT (GP)

Grade Point = Numeric Value of Grade x Credit Hours

GP = (Numeric Value of Grade X CH)

GRADE POINT AVERAGE (GPA)

Performance in any semester is reported in Grade Point Average. This is the average of weighted grade points earned in the courses taken during the semester. The Grade Point Average is obtained by dividing the sum of Grade Points attained in each course by the total number of Credit hours for that semester.

OR

CUMULATIVE GRADE POINT AVERAGE (CGPA)

Cumulative Grade Point Average is the up-to-date mean of the Grade Points earned by the student in a Program of study. It is an indication of student’s overall performance at any point in the program. It is calculated by dividing the total of Grade Points attained by the student in all semesters by the total number of credit hours for all the semesters.

OR

CREDIT HOURS

Credit hours are weights assigned to a course. One credit is equivalent to One hour of class per week for course of theory and two hours of laboratory work per week for the course of practical for an academic semester.

TRANSFER OF CREDIT HOURS

• A case of transfer of credit hours shall be decided by the Equivalence Committee in consultation with the Academic Committee of the concerned department.

• The transferred credit hours will not be calculated in the GPA and CGPA. Transferred credit hours will be taken into account to fulfill the total credit requirements for graduation.

SEMESTER FREEZE

• A student may take a Semester off due to unavoidable circumstances (e.g. Financial/ Health Constraints etc.) by applying for a Semester Freeze. Such student must submit an application, verified by the Chairperson of the concerned department, to the Controller of Examinations after due recommendation of the Dean of the concerned faculty.

• Semester Freeze for Semester-I of any program shall not be allowed.

• Students of Research Programs cannot apply for the Semester Freeze. However this option can be availed during the course work of MS/MPhil Program only

PERMISSION OF WRITER FOR SPECIAL STUDENTS

• A blind student may be allowed to attempt the Tests/ Examinations of the University on Braille or Computer.

• In case a student is physically handicapped/ visually impaired, s/he may apply to the Chairperson of the respective Department (with Medical Certificate as proof of his/her disability) for permission to engage a writer in Tests/Examinations of the University Two weeks before the start of Test/ Examination. If permitted s/he shall be allowed 45 minutes (maximum) extra time to solve the Question Paper.

• The qualification of the person who acts as writer of a handicapped student must be at least one step lower than that of the student. (e.g. for a BA/BSc student, the writer should be at the most F.A./F.Sc. etc.)

MEDICAL CERTIFICATE:

Medical certificate from a registered medical practitioner duly endorsed by the University Medical Officer is acceptable for the Examination purposes in the University.

RECHECKING OF SCRIPTS

• A candidate can apply to the Chairperson of the respective Department for rechecking of the answer script of Final Examination of a Semester within 15 days of the date of declaration of result.

• During Re-checking, the Chairperson/ Departmental Committee shall check:

  i.   Total marks awarded in the answer script.

  ii.   The posting of marks from inside to the front page of answer script.

  iii.   Any question left unmarked.

• The Answer Scripts once marked shall not be re-evaluated.

• In case of any dispute, the case may be referred to the Dean’s Committee, by the Chairperson of the respective Department, whose recommendations will be sent to the Vice Chancellor for approval.

STUDENT GRIEVANCES AGAINST ANY COURSE INSTRUCTOR

• A Committee shall be constituted by the Vice Chancellor, to address student’s grievances about any course instructor or grade. It shall comprise the senior faculty members of the University and will be headed by the Dean of the respective faulty.

• A student may approach the respective chairperson for a grievance about any course instructor or grade within a week of the receipt of the grade. The chairperson shall forward the case to the committee. It shall be mandatory on the committee for hearing both sides (student and course instructor) and shall give a final decision within five (05) days or before the start of following semester.

• The committee can check randomly a few papers of the Final Examination to ascertain uniformity of scoring and coverage of course contents.

• If a student is not satisfied by the decision of the Committee s/he can submit his/her appeal within a week after the decision of the Committee to the Vice Chancellor. No appeal shall lie against the decision of the Vice Chancellor.

ATTENDANCE CRITERIA

• A student must attend at least 80 percent of the lectures delivered in each course in a semester to be eligible to appear in the Final Examination of that course.

• In case a student does not attend at least 80% of the lectures delivered in any course(s) in a Semester, s/he shall not be allowed to appear in the Final Examination of that course(s).

• A relaxation of 5% in attendance percentage may be granted by the Chairperson of the respective department to the student(s) who do not have the required attendance percentage due to some genuine reason and an additional relaxation of 5% may be granted by the Dean of respective faculty. Such student shall have to apply for this relaxation to the Chairperson of the respective department along with the documentary proof.

• A case for relaxation in attendance percentage in excess to 10% shall be forwarded to the Vice Chancellor by the Dean of respective faculty for final decision.

• The list of eligible students for the Final Examination shall be notified by the Chairperson of the concerned department before the start of Final Examination of each Semester and same shall be supplied to the Office of Controller of Examinations for record.

• A student, who does not have the required attendance percentage and is declared Not Eligible, by the Chairperson of the concerned department, for the Final Examination of any course(s), shall be awarded “In” (Incomplete) grade in such course(s). Such students shall have to repeat the concerned course(s) in a forthcoming Semester/ Summer Semester which offers the course(s).

• In case such student fails to attend the required attendance percentage again or fails to qualify the course, while repeating, another chance shall be given by the concerned chairperson to him/her to repeat the concerned course along with the forthcoming Semester/ Summer Semester, which offers the course, subject to the maximum length of the program. i.e. Six years. No further chance will be given after this Examination.

INTERNAL ASSESSMENT – FORMAT

• Class Tests/ Quizzes/ Assignments/ Projects given by the respective teacher to the students in a Semester shall be called Semester Work.

• The weightage of marks for each course in a Semester shall be as under:

• The detail of Semester Work for each course shall be prepared by the Course Instructor and the students shall be informed in writing about the detail.

PROGRAM BREAK UP FOR FOUR YEAR (Hons.) BACHELOR PROGRAM

• Four Year (Hons.) Bachelor program is divided into four academic years (named as Year-I, Year-II, Year-III and Year-IV).

• The maximum duration allowed to a student for the completion of Hons. Degree is Six years.

• A student has to complete 124-136 credit hours study, out of which 06 Credit Hours are of Dissertation/ Project/ Internship, subject to the passing of all the courses offered by the University for the particular Program, for the completion of Degree.

• S/he has to score at least 2.30 CGPA at the end of program for the award of Degree.

PROGRAM BREAKUP FOR TWO YEARS MASTER PROGRAM (AFTER TWO YEARS BA/BSc)

The Masters Program is of two-year duration, divided into Four semesters.

• The maximum duration allowed to a student for the completion of Masters Degree is Three years.

• A student has to complete at least 64 – 76 credit hours study, out of which 06 Credit Hours are of Thesis/Project, for the completion of Degree, subject to passing all the courses offered by the University for the Program.

• S/he has to score 2.50 CGPA at the end of program for the award of Degree.

PROGRAM BREAK-UP FOR MS/MPhil PROGRAM

• MS/MPhil Program is of two-year duration, divided into Four semesters.

• There shall be Course Work of at least 24 Credit Hours in the first Academic Year, (i.e. Semester-I and Semester-II). All the courses offered in the first academic year shall be designated as 7000.

• There shall be Thesis of 12 Credit Hours during second Academic Year (i.e. Semester-III and Semester-IV). The student shall be whole time scholar in academic year-II, where there is Laboratory work.

• The maximum duration allowed to a student for the completion of Course Work of MS/MPhil is Two years from the date of first admission.

• A student of MS/MPhil shall be given One year for the completion of Thesis. An extension of one more year may be given in case of non submission, or rejection of Thesis.

• A student has to complete at least 36 credit hours study, out of which 12 Credit Hours are of Thesis, subject to passing all the courses offered by the University during the Program, for the completion of Degree.

• S/he has to score 2.50 CGPA at the end of program for the award of Degree.

GENERAL CRITERIA FOR QUALIFYING A SEMESTER

• Every student has to complete Semester Work and take the Final Examination offered by the University in each Semester.

• In case a student does not complete the Semester Work or does not appear in the Final Examination s/he will be awarded an “F” grade in that course and such student shall have to take re-admission in the course(s).

• No grace marks shall be awarded to the students.

• Re-admission in Program is only allowed once.

FOR FOUR YEAR (Hons.) BACHELOR PROGRAM

• A student shall pass a course if s/he scores at least 40% marks in the Semester Work and Final Examination combined.

• A student, who fails to score a minimum of 1.50 CGPA at the end of any semester, shall have to get Re-admission in the Program i.e. First Semester, subject to the maximum length of the program i.e. six years.

• A student who scores CGPA between 1.50 and 2.00 at the end of any semester; shall be placed on First Probation. Such student shall be conditionally promoted to the next semester.

• In case a student fails to score 2.00 CGPA in the Semester of First Probation, another chance shall be given to such student. S/he shall be conditionally promoted to the next Semester and shall be placed on Last Probation.

• In case a student fails to score 2.00 CGPA in the semester of Last Probation s/he shall have to get Re-admission in the Program i.e. First Semester, subject to the maximum length of the program i.e. six years.

• A student who gets re-admission in the program shall get exemption for the course(s) which s/he has qualified with grade equal to or higher than “C+“. Such student shall have to complete the Degree within Six years from the first admission to the program.

• A student who scores “F” grade in any course(s) in a Semester, shall have to get re-admission in the concerned course(s) along with the forthcoming semester when these course(s) are offered by the University, subject to the maximum length of the program i.e. six years.

• A student shall be given Only One chance to pass the “F” Grade of a course. In case s/he fails to qualify the course, s/he shall have to get Re-admission in the Program i.e. First Semester, subject to the maximum length of the program i.e. six years

• A student can be given only one chance to improve a course with grade less than “C+”. The improvement is only possible by repeating the course(s) along with the forthcoming semester which offers the course(s, subject to the maximum length of the program i.e. six years.

FOR TWO YEARS MASTER PROGRAM (AFTER TWO YEARS BA/BSc) AND MS/MPhil PROGRAM

• A student shall qualify the course if s/he scores at least 50% marks in the Semester Work and Final Examination combined.

• A student, who fails to score a minimum of 1.50 CGPA at the end of any Semester, shall have to get Re-admission in the Program i.e. First Semester, subject to the maximum length of the program.

• A student who scores CGPA between 1.50 and 2.50 in a Semester; may be conditionally promoted to the next semester and s/he shall be placed on probation.

• In case s/he fails to score 2.50 CGPA in the Semester of Probation, s/he shall have to get Re-admission in the Program i.e. First Semester, subject to the maximum length of the program.

• A student who gets re-admission in the program shall get exemption for the courses which s/he has qualified with grade higher than B-. Such student shall have to complete the Degree within Three years from the first admission in the program.

• A student who scores “F” grade in any course(s) in a Semester shall have to get re-admission in the concerned course(s) along with the forthcoming semester when these courses are offered by the University, subject to the maximum length of the program.

• A student shall be given Only one chance to pass the “F” grade of a course. In case s/he fails to qualify the course, s/he shall have to get Re-admission in the Program i.e. First Semester, subject to the maximum length of the program.

• A student can be given only one chance to improve a course with grade less than “B-“. The improvement is only possible by repeating the course(s) along with the forthcoming semester which offers the course(s), subject to the maximum length of the program.

• Thesis will not be assigned to the students of MS/MPhil who does not have 2.50 CGPA at the end of Course Work. S/he may be allowed to get re-admission in One or more courses, in which his/her Grade is below “B-”, along with the forthcoming semester, subject to the maximum length of the program.

DISSERTATION/ PROJECT/ INTERNSHIP/THESIS

            FOR FOUR YEAR (Hons.) BACHELOR PROGRAM

• Dissertation/ Project/ Internship is a compulsory requirement for the degree of Hons.

• The Dissertation/ Project/ Internship shall be of 06 Credit Hours.

• 40% marks are required to qualify the Dissertation/ Project/ Internship.

• The Viva Voce (Oral Examination) of Dissertation/ Project/ Internship Report will be held in the form of Presentation (on multimedia), followed by the question answer session.

FOR TWO YEARS MASTER PROGRAM (AFTER TWO YEARS BA/BSc)

• Thesis/Project is a compulsory requirement for the Masters degree.

• The Thesis/Project shall be of 06 Credit Hours.

• 50% marks are required to qualify the Thesis/Project.

• The Thesis/Project, which is accepted after evaluation, shall become the property of GC University, Lahore. One copy shall be kept in the Departmental Library, one in the Main Library and one by the Convener

FOR MS/MPhil DEGREE

• Thesis shall be a compulsory requirement in MS/MPhil studies.

• The number of credit hours for MS/MPhil Thesis shall be 12.

• A student shall prepare his/her research proposal for MS/MPhil thesis after the last day of Final Examination of Semester-II.

• The research proposal along with the name of proposed supervisor shall be presented within One month before the Departmental Board of Studies for approval and the same will be forwarded to the Vice Chancellor through Dean and Directorate of Research for final approval. The directorate of Research shall then notify accordingly

• After approval of research synopsis for MS/MPhil thesis, a student shall be given ONE year for completion of his/her thesis. An extension of one more year may be given in case of Non submission or rejection of the Thesis.

• In case a student fails to submit the MS/MPhil Thesis with in the stipulated time, his/her candidature shall be cancelled. However, the candidate can apply for new Registration, if s/he desires, after approval from the Departmental Board of Studies and s/he shall be given a new topic for MS/M.Phil thesis as per 4.3.4.

• At the end of the period of study and before the Viva Voce (Oral Examination) of the thesis, the candidate shall be required to give a presentation of his/her work before the faculty and the post graduate students.

• Before the Thesis is submitted to the Chairperson of the concerned department, the Supervisor must certify that the plagiarism test, using the software provided by Higher Education Commission, has been conducted and the report has been authenticated by the HEC focal person.

• The thesis, which has been accepted, shall become the property of the GC University Lahore.

POSITION AND GOLD MEDAL FOR FOUR YEAR (Hons.) BACHELOR PROGRAM AND TWO YEARS MASTER PROGRAM (AFTER TWO YEARS BA/BSc)

• Gold Medal and Academic Roll of Honour shall be awarded to a student in each major, where total number of students is at least ten (10), who has topped the list of the successful candidates, with CGPA at least 3.50; provided that s/he has passed the Final Examinations of all Semesters in first chance offered by the University. The Re-admission cases in the same or revised courses or new courses leading to the change of nomenclature of the Degree or cases of Semester Break/ Probation/ Marks Improvement shall not be considered for the award of Medal/Position. The first position shall be determined on the basis of CGPA.

• In case of subjects where total number of students is less than 10, only Academic Roll of Honour will be awarded to a student who has topped the list of the successful candidates, with CGPA at least 3.50; provided that s/he has passed the Final Examinations of all Semesters in first chance offered by the University. The Re-admission cases in the same or revised courses or new courses leading to the change of nomenclature of the Degree or cases of Semester Break/ Probation/ Marks Improvement shall not be considered for the award of Medal/Position. The first position shall be determined on the basis of CGPA

• Academic Certificate of Distinction will be awarded to the student(s) who score CGPA at least 3.50, provided that s/he has passed the Final Examinations of all Semesters in first chance offered by the University. The Re-admission cases in the same or revised courses or new courses leading to the change of nomenclature of the Degree or cases of Semester Break/ Probation/ Marks Improvement shall not be considered for the award of Academic Certificate of Distinction.

• In case a student is sent to the study tour by GC University Lahore/ Provincial/ Federal Government of Pakistan and s/he remains absent in the First chance offered by the University, his/ her name may be considered for the award of Medal/ Position/ Certificate of Distinction, provided s/he fulfils the remaining conditions given in 2.8.1 and 2.8.2

Controller of Examinations

GC University Lahore

Ph #:+92 42 99213345

UAN: +92 42 111-000-010 Ext. 221

E-Mail: examination_gculahore@yahoo.com

Note:

For General Enquiries 111-000-010 Ext: 229